The controller of the database and of the processing is:

• Fundación Ciencias Exactas y Naturales (Fundacen), registered with the Inspección General de Justicia under No. 1,538,821 (legal personality granted by IGJ Resolution No. 63 of 17 February 1992)
• CUIT (Argentine tax ID): 30-65328154-0
• Address: Av. Intendente Güiraldes 2620, Pabellón II (1st floor), Ciudad Universitaria, C1428EGA, Ciudad Autónoma de Buenos Aires, Argentina
• Privacy contact email: info@fundacen.org.ar
• Registration with the National Registry of Databases: [COMPLETAR: AAIP registration number]
• Website: fundacen.org.ar

We collect the data you give us and some technical data:

• Account data: first name, last name, email, username and password. The password is stored as a hash; we never store it in readable form.
• Identity: document type and number, nationality and country of residence (the latter determines the rate that applies to you).
• Contact: phone number and email.
• Registrations: the congresses or events you register for, registration profile, extras chosen and registration status. If you register other people, also the data you enter about them.
• Billing and tax data: name or company name, CUIT/CUIL or other tax ID, VAT status, tax address and billing email.
• Payments: chosen payment method, amount, currency, status and transaction identifiers reported by the payment provider, and the bank-transfer receipts you upload. We do not receive or store your card numbers (see section 3).
• Preferences and consents: whether you agreed to receive communications, and the date and version of this policy you accepted.
• Invitations: if a company, institution or organizer invites you, the data they entered to invite you (for example, your name and email).
• Technical data: IP address, browser type and date and time of relevant actions (sign-in, payments, data changes), which we log for security and auditing; and the cookies and local storage described in section 10.

Fields marked as required in the forms are needed to create your account, register and invoice you: without them we cannot process the registration. Inaccurate data may prevent us from issuing the invoice correctly or crediting your payment. Agreeing to receive communications is optional.

Card payments: you enter your card details directly in the secure forms of Mercado Pago or PayPal, which process them under their own privacy policies and the card industry security standards (PCI DSS). Fundacen does not see, receive or store your full card number or security code: we only receive the result of the transaction (identifier, status, amount and payment method) to confirm your registration.

Bank transfers: we keep the receipt you upload to verify and reconcile the payment. Only authorized Fundacen staff can access it.

• Creating and managing your account, and handling your registrations and those of the people you register.
• Issuing invoices and meeting tax obligations before ARCA (formerly AFIP) and other legal and accounting obligations.
• Processing, verifying and reconciling payments.
• Sending you necessary messages about your account, your registration and the event (confirmations, invoices, payment or receipt reminders, date or venue changes). These messages are part of the service and do not depend on your communications preference.
• Only if you agreed: sending you communications about future events and Fundacen news (see section 5).
• Protecting the platform: security, fraud prevention and audit logs.

We process your data with your consent, given when you accept this policy, and where the law does not require it: when the data is necessary for our relationship with you (your registration) or to comply with a legal obligation. We do not sell your data or use it for third-party advertising.

When you create your account you can choose to receive communications about future events and Fundacen news. It is optional: if you do not agree, you can still use the platform and register.

You can withdraw (or give again) your consent at any time, free of charge, from the Communications section of your profile, or by writing to the contact in section 13. Withdrawing does not affect the necessary messages about your registrations.

If your account predates this option, the preference to receive communications was assigned to you by default; you can change it whenever you want from your profile.

We share your data only as needed for the purposes of this policy, with:

• Payment providers: Mercado Pago and PayPal, to process the payments you make with them.
• ARCA (formerly AFIP): the tax data needed to issue electronic invoices.
• Service providers acting on Fundacen's behalf: hosting of the platform and database (servers in Argentina), email delivery (EnvíaloSimple) and, when enabled, an approximate IP-location service (IPinfo) used only to suggest your language and country of residence. These providers may only use the data to provide their service to us.
• Event teams: the people Fundacen authorizes to manage a congress (organizers, administrators and accountants) access the registration data of that congress.
• Whoever invited you or paid your registration: if a company or institution covers your registration, it can see the status of the invitation and of the registration it pays for.
• Authorities: when required by law or by a court or administrative order.

Some providers process data outside Argentina:

• Payment methods: PayPal may process your data in the United States or other countries, and Mercado Pago in countries of the region. The transfer is made to provide the service you chose (paying with that method) and with providers that apply adequate protection measures, under section 12 of Law No. 25,326 and the AAIP regulations. By choosing that payment method you consent to that transfer.
• IP location: the first time you visit the platform (or after clearing your cookies), before you choose anything, we send your IP address to IPinfo, in the United States, only to suggest your language and country. We send no other data (neither your name nor your email), and the result is stored in your browser as a language preference you can change at any time. This lookup does not depend on choosing a payment method or on your consent: it is part of the technical operation of the site and is based on our legitimate interest in showing it to you in your language.

• Account and profile: while your account is active. If you ask us to close it, we delete or anonymize the data, except what we must keep by law.
• Registrations, payments, invoices and tax data: for the periods required by tax and accounting rules (generally ten years under section 328 of the Argentine Civil and Commercial Code, and as required by ARCA rules).
• Bank-transfer receipts: while needed to support the payment, on the same basis as accounting records.
• Security and audit logs: up to five years.
• Communications preference: while your account exists; if you withdraw your consent, we stop sending those communications immediately.

We apply reasonable technical and organizational measures to protect your data: encrypted connections (HTTPS), hashed passwords, protected session cookies and protection against cross-site request forgery (CSRF), role- and permission-based access, audit logs and backups. No system is infallible: if we detect an incident affecting your data, we will inform you and take the appropriate measures.

We do not use advertising cookies or analytics or tracking tools. We use:

• Necessary cookies: keep you signed in and protect the platform (session, authentication, CSRF protection and a technical session identifier). The platform does not work without them.
• Functional cookies: remember your language, theme (light or dark) and your choices in the cookie notice.
• Browser local storage: keeps your session data, the progress of a registration in progress so you do not lose it, and display preferences.
• Payment providers: on the payment step, Mercado Pago and PayPal may use their own cookies or device data to process the payment and prevent fraud, under their own policies.

You can manage your preferences from the cookie notice or delete cookies from your browser; if you block the necessary ones, you will not be able to sign in.

As the data subject you have the right to access your data, to rectify, update and request deletion of it, and to withdraw your consent, under sections 14 to 16 of Law No. 25,326. We will answer access requests within ten calendar days and rectification, update or deletion requests within five business days of receipt. Deletion may not apply to data we must keep under a legal obligation (for example, invoices).

You can update much of your data yourself from your profile. For other requests, write to the contact in section 13 from your account email; we may ask you to prove your identity.

The data subject has the right to access their personal data free of charge at intervals of no less than six months, unless a legitimate interest is proven, as set forth in section 14, subsection 3 of Law No. 25,326. The AGENCY OF ACCESS TO PUBLIC INFORMATION (AAIP), as the Control Authority of Law No. 25,326, has the power to address complaints and claims filed by those whose rights are affected by non-compliance with the rules in force on personal data protection. (DNPDP Provision No. 10/2008.) More information at argentina.gob.ar/aaip.

If you live in the European Union or the European Economic Area: you also have the rights to restriction of processing, data portability and to object under the General Data Protection Regulation (GDPR), and you can lodge a complaint with the data protection authority of your country. We process your data to perform your registration, to comply with legal obligations and for our legitimate interest in the security of the platform. Communications about events and news are based on our legitimate interest in informing participants in our activities about similar ones, not on the box that appears ticked when you sign up: you can object at any time, free of charge, by unticking that option when you sign up or in your profile, or by writing to the contact in section 13. Argentina has an adequacy decision from the European Commission.

The platform is intended for people over 18. If you register a minor, you declare that you are their parent or guardian or have their authorization, and that you have informed them of this policy. The same applies to anyone you register: you must have their authorization to enter their data.

For questions about this policy or to exercise your rights, write to info@fundacen.org.ar or by post to the address in section 1.

Fundacen general contact: info@fundacen.org.ar · +54 11 5285-8341 (Monday to Friday, 10 am to 5 pm).

We may update this policy. Each version is identified by its effective date, shown at the top of this page. If the changes are significant, we will notify you by email or on the platform and, where appropriate, ask you to accept it again. The current version is always available on this page.